Terms of Use for Safe AI at 快播视频 (SAIL)

Purpose

The Safe AI at 快播视频 (SAIL) hub provides staff, students, and authorised users with secure access to approved Generative AI tools for teaching, research, operational, and professional development purposes.


This Acceptable Use Policy sets out the conditions of use, ensuring that SAIL is used safely, ethically, and in compliance with UK law (including the Prevent Duty), and Microsoft’s Responsible AI commitments.

1. Scope

This policy applies to:

  • All users of the SAIL platform, whether Bailrigg staff, students, or authorised users.
  • All forms of interaction with generative AI services accessed through SAIL, including text and code generation.
  • Any device used to access SAIL, whether on campus or remotely.

2. General Principles

Users of SAIL must:

1. Act lawfully and responsibly, respecting UK law, , and relevant regulations (including , , , and ).

2. Use SAIL for authorised purposes only, namely academic study, research, teaching, professional development, and institutional operations.

3. Protect institutional reputation by ensuring that outputs are not misrepresented as official University positions or .

4. Be transparent when using AI outputs in academic or professional contexts, acknowledging use where appropriate.

5. For Staff – ensure IT security certificates are kept up to date otherwise you will not be able to access

3. Prohibited Uses

You must not use SAIL to:

  • Generate or disseminate extremist, terrorist, hateful, violent, discriminatory, or illegal content.
  • Promote radicalisation or undermine safeguarding obligations, including activity contrary to the University’s Prevent Duty.
  • Breach copyright or intellectual property rights, including uploading or prompting with unlicensed or confidential third-party materials.
  • Engage in including generating submissions presented as wholly your own work without acknowledgement.
  • Input sensitive, or data (including , student records, health data, or commercially sensitive research) unless explicitly authorised.
  • Circumvent guardrails or attempt to disable monitoring tools built into SAIL.
  • Access unapproved external AI services via SAIL or use SAIL to proxy access to personal accounts with third-party providers.

4. Data Handling and Privacy

  • Prompts and outputs are stored only in a secure, time-limited session store (30 days maximum) and then automatically purged. Prompts and outputs are also linked to your account for this period.
  • All use is subject to audit logging for compliance, security, and safeguarding purposes.
  • Users must not attempt to extract, retain, or share sensitive session data beyond legitimate academic or operational needs.

5. Responsibilities of Users

By using SAIL you agree to:

  • Exercise critical judgement – outputs may be inaccurate, biased, or incomplete. You are responsible for verifying content before use.
  • Acknowledge AI assistance when required by academic or professional standards.
  • Undertake mandatory training on Responsible AI and Prevent duty awareness before accessing the platform.
  • Report misuse or concerning outputs promptly via the University’s reporting channels.
  • Respect licence conditions of Azure AI Foundry and Microsoft’s Customer Copyright Commitment, ensuring responsible use of outputs.

6. Monitoring and Enforcement

All SAIL usage is subject to monitoring in line with University policy and legal obligations.

Breaches of this policy may result in:

  • Suspension of access to SAIL.
  • Disciplinary action under staff or student procedures.
  • Referral to external authorities where required by law (e.g. in relation to terrorism, extremism, or criminal offences).

7. Related Policies

This AUP should be read alongside:

  • 快播视频 Computer User Agreement.
  • Prevent Duty Guidance (Counterterrorism and Security Act 2015).
  • Academic Integrity policies.
  • Microsoft Responsible AI and Copyright Commitment.

8. Acceptance of Policy

By accessing SAIL, you confirm that you have read, understood, and agree to comply with this Acceptable Use Policy.